African Studies affiliated faculty are eligible to apply for funding from African Studies to present at conferences or conduct research. Funding requests must be made with the funding request form and are due by Week 5 of the quarter before faculty wish to travel.  Requests should be submitted to the Assistant Director and will be reviewed once per quarter by the African Studies advisory board.

Faculty receiving funding

Reimbursement occurs only if correct procedures are followed and all receipts and pertinent information are provided. All travel arrangements are made through your home department. Submit your completed Expense Report and all receipts associated with your travel within 3 weeks of returning. All per-diem rates, currency conversions and mileage rates must be according to the University official rates. These can be found here.

Flight arrangements must be made with a P-card through an agency that is able to provide necessary receipts! If you do not receive appropriate receipts, we cannot reimburse your costs. International flights require special pre-approval! If your travel will be using federal funds, we must seek approval at least 30 days prior to departure. You must comply with the Fly America Act and fly on an American carrier as far as possible to and from your destination. We cannot pay for an international ticket if pre-approval is not received from Washington at least 30 days before departure.

Itemized and dated receipts for approved airline, hotel, car rental, taxi, parking, etc. are required for reimbursement. Please note that some of our funding sources have restrictions on food purchases. Contact us for guidelines on how and when we can reimburse food costs. All receipts should be attached to your travel expense report and submitted to your department accountant for processing. The department accountant should contact Acacia Nikoi for an account number each time you take a trip as we use more than one account to pay for travel through the Center for African Studies.

If travel is charged to your P-Card you must contact your department accountant with purchasing information within 1 week of purchase. P-Card purchases are Tax exempt, and do not allow alcohol or spouse expenses and receipts are required.

All travel awards are done through reimbursement (except flights, which are purchased on a P-card). If you would like to receive money prior to your trip, contact the PCard Administration Office regarding a Travel Advance and fill out the Travel Advance Form. Note that all money taken out in a travel advance must be replaced by pre-approved department funds or by the traveler within 15 days of travel.

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